DynTaskFrom a rough brief to a full plan
The brief
Plan a wedding for approximately 200 guests, 9 months out. Scope: - Venue selection and contract (ceremony + reception in one location preferred) - Catering: plated dinner, bar service, cake; dietary accommodations - Vendors: photographer, videographer, florist, DJ/band, officiant, hair & makeup - Guest logistics: save-the-dates, invitations, RSVP tracking, seating chart, hotel block - Design: theme, color palette, decor, rentals (tables, linens, lighting) - Day-of: run-of-show timeline, vendor coordination, rehearsal dinner Budget target: $60,000. The couple wants monthly check-ins and a final walkthrough two weeks before.AI-generated plan
Wedding — 200 guests
Full-service wedding for ~200 guests: venue and vendor bookings, guest logistics, design, and day-of coordination on a 9-month runway.
Phases
Lock the date and venue.
Contract every core vendor.
Invitations out, RSVPs tracked, menu final.
Decor and rentals locked in.
Final walkthrough and the wedding itself.
Epics & stories
Lock the venue and book every core vendor.
- Select and contract venuehighevent_managerPhase 1 · 20d24h
Tour shortlisted venues, negotiate, sign contract and pay deposit.
- Book photographer & videographerevent_managerPhase 2 · 30d12h
Review portfolios, confirm availability, sign contracts.
Depends on: Select and contract venue
- Book florist, DJ/band & officiantevent_managerPhase 2 · 30d16h
Confirm remaining vendors and lock deposits.
Depends on: Select and contract venue
Everything the guest list touches, from save-the-dates to seating.
- Send save-the-dates & invitationsevent_managerPhase 3 · 45d10h
Design, print, and mail save-the-dates, then formal invitations.
- Track RSVPs & build seating chartevent_managerPhase 3 · 45d14h
Maintain RSVP tracker, finalize headcount, assign seating.
Depends on: Send save-the-dates & invitations
- Finalize catering order & dietary needscatering_coordinatorPhase 3 · 45d12h
Confirm plated menu, bar package, and dietary accommodations with the venue.
Depends on: Track RSVPs & build seating chart
Look and feel, plus the run-of-show that ties it all together.
- Finalize theme, decor & rentalsdecoratorPhase 4 · 30d18h
Confirm color palette, order rentals (tables, linens, lighting).
- Build run-of-show & rehearsalevent_managerPhase 5 · 14d16h
Minute-by-minute timeline, vendor coordination, rehearsal dinner.
Depends on: Finalize catering order & dietary needs, Finalize theme, decor & rentals
Timeline
Report
AI-generated report
advanced**Status: on track, one vendor slipping.** Venue is signed and the kickoff sprint closed on time. Photographer/videographer contracts are the one overdue item — two weeks past target — worth a follow-up call this week before it pushes into Guest Logistics. Budget burn (82%) is tracking slightly under plan for work completed so far. RSVP tracking is blocked on save-the-dates going out; once those mail, expect that story to clear within a few days.
Everything a plan needs, in one place
AI project planning
A one-paragraph brief becomes epics, stories, sprints and roles — with hours and cost attached to each.
Timeline and board in step
Import the plan into a Kanban board; the Gantt timeline stays in sync as work moves.
Dependencies it works out for you
Permits before ground-break, contracts before deposits — suggested automatically, accepted or dismissed by you.
Reports worth sending
Basic and advanced stakeholder reports, exportable to branded PDF.
Two products, one workspace
Subscribe to either app on its own, or run both from the same workspace.
Built for how your industry actually plans
Describe your event and DynTask builds the venue/vendor timeline, guest logistics, and day-of run-of-show — dependencies included.
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Simple, per-app pricing
Free
$0
- ✓25 plans
- ✓100 AI parses / month
- ✓Basic + Advanced reports
Pro
Popular$9/mo
- ✓Unlimited plans
- ✓200 AI parses / month
- ✓Basic + Advanced reports
Enterprise
$49/mo
- ✓Unlimited plans
- ✓Unlimited AI parses
- ✓Custom plan templates
Tasks pricing shown above — Time log is priced separately. See full pricing, both apps →