DynTaskWeddings, conferences, launches
Venue and vendor tracking, guest logistics, run-of-show timelines — AI structures the whole event from a paragraph brief.
See event planning →Residential builds, remodels
Phase sequencing that respects real construction dependencies — permits before ground-break, inspections gating the next phase.
See construction planning →Campaigns, launches, content calendars
Channel workstreams sequenced so creative and copy are never gated behind a launch date they haven't met yet.
See marketing planning →Sprints, epics, and stories
A realistic sprint plan from a one-paragraph product brief — infra before features, features before polish.
See software planning →From a rough brief to a full plan
The brief
Plan a wedding for approximately 200 guests, 9 months out. Scope: - Venue selection and contract (ceremony + reception in one location preferred) - Catering: plated dinner, bar service, cake; dietary accommodations - Vendors: photographer, videographer, florist, DJ/band, officiant, hair & makeup - Guest logistics: save-the-dates, invitations, RSVP tracking, seating chart, hotel block - Design: theme, color palette, decor, rentals (tables, linens, lighting) - Day-of: run-of-show timeline, vendor coordination, rehearsal dinner Budget target: $60,000. The couple wants monthly check-ins and a final walkthrough two weeks before.AI-generated plan
Wedding — 200 guests
Full-service wedding for ~200 guests: venue and vendor bookings, guest logistics, design, and day-of coordination on a 9-month runway.
Phases
Lock the date and venue.
Contract every core vendor.
Invitations out, RSVPs tracked, menu final.
Decor and rentals locked in.
Final walkthrough and the wedding itself.
Epics & stories
Lock the venue and book every core vendor.
- Select and contract venuehighevent_managerPhase 1 · 20d24h
Tour shortlisted venues, negotiate, sign contract and pay deposit.
- Book photographer & videographerevent_managerPhase 2 · 30d12h
Review portfolios, confirm availability, sign contracts.
Depends on: Select and contract venue
- Book florist, DJ/band & officiantevent_managerPhase 2 · 30d16h
Confirm remaining vendors and lock deposits.
Depends on: Select and contract venue
Everything the guest list touches, from save-the-dates to seating.
- Send save-the-dates & invitationsevent_managerPhase 3 · 45d10h
Design, print, and mail save-the-dates, then formal invitations.
- Track RSVPs & build seating chartevent_managerPhase 3 · 45d14h
Maintain RSVP tracker, finalize headcount, assign seating.
Depends on: Send save-the-dates & invitations
- Finalize catering order & dietary needscatering_coordinatorPhase 3 · 45d12h
Confirm plated menu, bar package, and dietary accommodations with the venue.
Depends on: Track RSVPs & build seating chart
Look and feel, plus the run-of-show that ties it all together.
- Finalize theme, decor & rentalsdecoratorPhase 4 · 30d18h
Confirm color palette, order rentals (tables, linens, lighting).
- Build run-of-show & rehearsalevent_managerPhase 5 · 14d16h
Minute-by-minute timeline, vendor coordination, rehearsal dinner.
Depends on: Finalize catering order & dietary needs, Finalize theme, decor & rentals
Timeline
Report
AI-generated report
advanced**Status: on track, one vendor slipping.** Venue is signed and the kickoff sprint closed on time. Photographer/videographer contracts are the one overdue item — two weeks past target — worth a follow-up call this week before it pushes into Guest Logistics. Budget burn (82%) is tracking slightly under plan for work completed so far. RSVP tracking is blocked on save-the-dates going out; once those mail, expect that story to clear within a few days.